To do this, open your authenticator app on your phone and type the code it is displaying into your O365 application. On your next login to one of your O365 applications, you will be prompted to authenticate.The first verification dropdown is for the type of multi-factor authentication you would like to use, such as text your phone, call your phone and the one we selected, “Notify me through app”, which uses one of the authentication apps we discussed previously.
Then you will fill out the appropriate information in the screen above on your computer via the Office365 portal.If you choose to use an app to authenticate, you will need to first go to the Apple or Google Play store for Android and download the app authenticator you wish to use. The screenshot below has the first option to use the authenticator app which is a great method.Here is what the setup looks like when you are enrolling your device for Office365. You also can set this up on personal accounts for many common Cloud services which is very advisable. Once they do this you will then be able to set up your MFA for your Office Accounts which will include all of your Office Applications as well as Microsoft Teams. A few I like are Microsoft Authenticator, Google Authenticator, Authy and Duo.įirst, if you are setting this up at your workplace for very common services such as Office365 your IT administrator might need to enable your account to use Multi-Factor Authentication in their admin portal. There are many types of these applications that you can set up. App codes simply require a smartphone that can receive texts. The most common and simplest to use are text codes or app codes. There are many different types of Multi-Factor authentication, such as text codes, app codes, biometrics and hardware tokens. Without your phone, which is usually in your possession, or your finger, the hackers can’t get in. The fact that you also need to authenticate from a second device (often your cell phone) or your biometric fingerprint, stops the person attempting to get in with your password as they can’t get past the second factor. This is especially helpful because passwords are often easily obtained by individuals using password cracking. One of the advantages of using MFA is the peace of mind that comes along with knowing your account cannot be accessed simply by a password. Multi-Factor Authentication (MFA) is the use of more than one security mechanism to access your accounts instead of the outdated way of setting a single password you can remember (or unfortunately write down where others can access it) and hope that nobody else can guess it to gain access to your account.
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